Gegevensbescherming Trendoffice

Welcome to our website and thank you for your interest in our company. We take the protection of your personal data very seriously and we process your data in accordance with the applicable legal provisions for the protection of personal data, in particular the General Data Protection Regulation (EU-GDPR) and the country-specific implementation laws applicable to us. This data protection declaration will enable us to provide you with comprehensive information about the processing of your personal data by Dauphin HumanDesign® Group GmbH & Co. KG based in Offenhausen/Germany for the brand Trendoffice.

Personal data is information which makes it possible to identify a natural person. In particular, this includes your name, date of birth, address, telephone number, e-mail address and also your IP address.

Anonymous data exists if no personal reference to the user can be established.

Responsible office and data protection officer

Dauphin HumanDesign® Group GmbH & Co. KG (sales) based in Offenhausen for the brand Trendoffice

Website www.trendoffice.com, Phone +49 9158 17-0, Fax +49 9158 1007

Contact data protection: datenschutz@dauphin.de

Your rights as a data subject

First of all, we would like to inform you hereby about your rights as a data subject. These rights are standardized in Art. 15 - 22 EU-GDPR. This includes:

• The right for information (Art. 15 EU-GDPR),
• The right for deletion (Art. 17 EU-GDPR),
• The right of rectification (Art. 16 EU-GDPR),
• The right for data transferability (Art. 20 EU-GDPR),
• The right to restrict data processing (Art. 18 EU-GDPR),
• The right to object to data processing (Art. 21 EU-GDPR).

To exercise these rights, please contact: datenschutz@dauphin.de. The same applies if you have questions about data processing in our company or wish to revoke any consent you have given. You also have a right of complaint to a data protection supervisory authority.

Right of objection

Please note the following in connection with rights of objection:

Purposes and legal bases of data processing

When processing your personal data, the provisions of the EU DS-GVO and all other applicable data protection regulations are observed. The legal basis for data processing is derived in particular from Art. 6 EU-GDPR.

We use your data for business initiation, to fulfil contractual and legal obligations, to implement the contractual relationship, to offer products and services and to strengthen customer relations, which may also include analyses for marketing purposes and direct advertising.

Your consent to data processing may also constitute a data protection permission. Before giving your consent, we will inform you about the purpose of data processing and your right of withdrawal.

Should the consent also relate to the processing of special categories of personal data, we will expressly point this out to you in the consent. Processing of special categories of personal data in accordance with Art. 9 EU-GDPR will only be carried out if this is required by legal regulations and if there is no reason to assume that your legitimate interest in excluding the processing outweighs the processing.

Disclosure to third parties

We will only pass on your data to third parties within the framework of legal provisions or with the appropriate consent. Otherwise, your data will not be passed on to third parties, unless we are obliged to do so by mandatory legal provisions (passing on to external bodies such as supervisory authorities).

Transfer to third parties

We will only pass on your data to third parties within the framework of the legal provisions or with the appropriate consent. Otherwise, your data will not be passed on to third parties unless we are obliged to do so by mandatory legal provisions (passing on to external bodies such as supervisory authorities or law enforcement authorities).

Recipients of the data / categories of recipients

Within our company, we ensure that only those persons receive your data who need them to fulfil their contractual and legal obligations, e.g. for production and/or dispatch.

In certain cases, other companies in the Dauphin Group of companies or other service providers support the specialist departments in fulfilling their tasks. These may be e. g. logistics, IT or sales service providers. The necessary data protection agreements have been concluded with all service providers.

Third country transfer / intention to transfer to a third country

Data will only be transferred to third countries (outside the European Union or the European Economic Area) if this is necessary for the accomplishment of the contractual relationship, is required by law or if you have given us your consent.

We do not currently transfer your personal data to any service provider or group company outside the European Economic Area.

Storage period of data

We store your data as long as they are needed for the respective processing purpose. Please note that numerous retention periods cause that data storage must be continued. This applies in particular to storage obligations under commercial or tax law (e.g. German Commercial Code, German Fiscal Code, etc.). If there are no further storage obligations, the data will be routinely deleted once the purpose has been achieved.

In addition, we may retain data if you have given us your permission to do so or if legal disputes arise and we use evidence within the scope of statutory limitation periods, which can be up to thirty years; the regular limitation period is three years.

For reasons of technical security (in particular to ward off attempts to attack our web server) the data are stored for 14 days in accordance with Art. 6 Paragraph 1 lit. f EU-GDPR.

Secure transmission of your data

In order to protect the data stored with us in the best possible way against accidental or intentional manipulation, loss, destruction or access by unauthorized persons, we use appropriate technical and organizational security measures. The security levels are continuously reviewed in cooperation with security experts and adapted to new security standards.

The data exchange from and to our website is always encrypted. We offer HTTPS as a transmission protocol for our website, always using the latest encryption protocols. In addition, there is the possibility of using alternative communication channels (e.g. by post).

Obligation to provide the data

Various personal data are necessary for the establishment, execution and termination of the contractual relationship and the fulfilment of the contractual and legal obligations associated therewith. The same applies to the use of our website and the various functions it provides.

In certain cases, data must also be collected or made available due to legal regulations. Please note that it is not possible to process your enquiry or carry out the underlying contractual relationship without providing this data.

Categories, sources and origin of data

Which data we process depends on the respective context: This depends on e. g. whether you enter an inquiry with our contact form, send us an application or submit a complaint.

When you visit our website, we collect and process the following data:

• Name of the Internet service provider
• Information about the website from which you visit us
• Web browser and operating system used
• The IP address assigned by your Internet Service Provider
• Requested files, transferred data volume, downloads/file export
• Information about the web pages that you call up on our website including date and time

Newsletter (Article 6 (1) sentence 1 lit. a EU-GDPR)

You can subscribe to a cost free newsletter on our website. Your e-mail address given during the newsletter registration will be used for sending the newsletter.

Hereby the principle of data economy and data avoidance is observed, as only the e-mail address is marked as a mandatory field. For technical reasons and for legal reasons, your IP address will also be processed when you order the newsletter.

We use the so-called double opt-in procedure for sending newsletters by e-mail. This means that you will only receive advertising by e-mail if you have previously expressly confirmed that you want us to activate the newsletter service. We do this by sending you a notification e-mail and asking you to confirm that you wish to receive our newsletter to this e-mail address by clicking on a link contained in this e-mail.

Of course, you can unsubscribe at any time using the unsubscription option provided in the newsletter and thus revoke your consent.

You can ask us at any time for the content of your given consent.

For newsletters we collect and process the following data:

• e-mail address
• IP address 

Contact form (Art. 6 para. 1 (a), (b) of the EU GDPR)

Our website provides a contact form which can be used to contact us electronically. If you write to us using the contact form, we will process the data you provide in the contact form for the purpose of contacting you and responding to your questions and wishes. 

In doing so, we observe the principles of data economy and data reduction in that you are only required to provide those data that are essential for us to contact you. These are your first and last names, your e-mail address and your postal address for sending out the catalogues. In addition, for reasons of technical necessity and legal security, your IP address is also processed. All other fields are optional, so any further data you provide (e.g. for a more personalised response to your questions) is voluntary. 

We implement appropriate security measures to protect the security and confidentiality of your data in the best way possible. Your request is transmitted to us in encrypted form.

Contact by e-mail (Art. 6 (1) lit. a, b EU-GDPR)

If you contact us by e-mail, we will process the personal data provided in the e-mail solely for the purpose of processing your request.

In order to protect the security and confidentiality of your data in the best possible way we implement appropriate security measures.

Which data we process in the course of contacting you depends on the content of the respective inquiry.

Social media (Art. 6 para. 1 lit. f EU-GDPR)

On our website you will find links to our social media appearances on YouTube, Pinterest, Instagram and Facebook. Links to the social media websites can be recognized by the respective company logo. By following these links you can reach our company presence at the respective social media network. By clicking on a link to a social media network a connection to the servers of the respective social media network is established. This will transmit to the servers of the social media network the information that you have visited our website. In addition, further data is transmitted to the provider of the social media network.

These are for example:

• Address of the website on which the activated link is located
• Date and time of the website call or activation of the link
• Information about the browser and operating system used
• IP address

Responsible for the company presence within the meaning of the EU General Data Protection Regulation (EU-GDPR) as well as other data protection regulations is in addition to us

• Facebook
  (Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)
   
• Instagram
  (Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)
                                
• Youtube
  (Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland)
   
• LinkedIn
  (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland)
   
• Pinterest
  (Pinterest Inc., 635 High Street, Palo Alto, CA, 94301, USA)

If you are already logged in to the corresponding social media network at the time the link is activated, the social media network provider may be able to determine your user name and possibly even your real name from the transmitted data and assign this information to your personal user account on the social media network. You can exclude this possibility of assignment to your personal user account if you log out of your user account first.

The servers of the social media networks are located in the USA and other countries outside the European Union. The data may therefore also be processed by the provider of the social media network in countries outside the European Union. Please note that companies in these countries are subject to data protection laws which may not protect personal data in general to the same extent as in the member states of the European Union.

Please note that we have no influence on the scope, type and purpose of data processing by the social media network provider. For more information about how your data are used by the social media networks included on our website, and the options for objection please refer to the privacy policy of the relevant social media network linked below:

• Facebook
  Privacy policy:                       https://en-gb.facebook.com/privacy/policy/?entry_point=data_policy;
  Opt-out:                                 https://www.facebook.com/settings?tab=ads
   
• Instagram
  Privacy policy:                       https://privacycenter.instagram.com/policy/?entry_point=ig_help_center_data_policy;
  Opt-out:                                 https://optout.networkadvertising.org/
   
• Youtube
  Privacy policy:                       https://policies.google.com/privacy;?hl=en;
  Opt-out:                                 https://tools.google.com/dlpage/gaoptout?hl=en and http://www.youronlinechoices.com
   
• LinkedIn
  Privacy policy:                       https://www.linkedin.com/legal/privacy-policy;
  Opt-out:                                 https://www.linkedin.com/legal/cookie-policy
   
• Pinterest
  Privacy policy:                       https://policy.pinterest.com/en-gb/privacy-policy;
  Opt-out:                                 https://policy.pinterest.com/en-gb/privacy-policy

Cookies (Art. 6 (1) (f) EU-GDPR, Section 25 (2) TTDPA / Art. 6 (1) (a) EU-GDPR, Section 25 (1) TTDPA with consent)

Our website uses so-called cookies which are small text files that are stored and saved on your computer. Cookies serve as making our offer more user-friendly, effective and secure.In addition, the cookies allow us to measure the effectiveness of a specific advertisement and to place it to reflect the topics that users are interested in, for example. The legal basis for this is your consent pursuant to Art. 6 (1) (a) EU GDPR, Section 25 (1) TTDPA; in the case of cookies which are technically required to operate the website, the legal basis is Art. 6 (1) (f) EU GDPR. Furthermore, we use cookies without your consent if their sole purpose is storing or accessing information stored on the device for transmitting messages or this information is essential to be able to provide the service you have explicitly requested, Section 25 (2) TTDPA.

Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your computer until you delete them. These cookies enable us to recognize your browser the next time you visit us.

Most web browsers automatically accept cookies. However, you can usually change the settings of your web browser if you prefer this information not to be sent.

Cookies are stored on the user's computer and are transmitted from there to our website. You have control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Furthermore, cookies that have already been set can be deleted at any time via Internet browser or other software programs. This is possible in all common Internet browsers.

Please note: If you deactivate the setting of cookies, not all functions of our website may be fully usable.

Google Analytics (web tracking procedure, Art. 6 (1) (a) EU-GDPR, Section 25 (1) TTDPA)

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses "cookies" which are text files placed on your computer in order to enable analyzing how users use the website. The information generated by the cookie about your website use usually is transferred to and stored at a Google server in the USA. However, by activating IP anonymisation on this website, your IP address will in advance be shortened by Google within member states of the European Union or in other contracting states of the European Economic Area (EEA) Agreement. Only in exceptional cases the full IP address will be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate the use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet. The IP address transmitted by your browser within the scope of Google Analytics is not merged with other Google data. With the provider the required contract under the data protection law has been concluded.

The legal basis for this is your informed consent Art. 6 (1) (a) EU-GDPR, Section 25 (1) TTDPA.

The personal data of users will be deleted or anonymised after 14 months.

Further information on terms of use and data protection can be found at https://marketingplatform.google.com/about/analytics/terms/us/ and https://policies.google.com/?hl=en.

You may refuse the use of cookies by selecting the appropriate settings on your Internet browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link

https://tools.google.com/dlpage/gaoptout?hl=en.

You may revoke your consent at any time and with effect for the future, as well as you may change your cookie settings via our consent banner. Please remember that all changes must be made per device.

On this website Google Analytics has been extended by the code "gat._anonymizeIp()" in order to guarantee an anonymised recording of IP addresses (so-called IP-Masking).

Google Tag Manager (legitimate interest, Art. 6 (1) (f) EU-GDPR, Section 25 (1) TDDDG

On this website the Google Tag Manager („GTM“) is used. This is a solution from Google Inc. to insert tags, i. e. small code elements. These tags are configured and managed via the GTM.
The GTM is a cookie-less domain that does not collect any personal data. The tags could be used to integrate other applications into the website which in turn may collect data. We hereby separately draw your attention to this. The GTM does not access this data. If the user has deactivated the GTM for this website the deactivation remains in effect for all tags implemented with GTM.

More information about Google Tag Manager can be found at the following link:

https://support.google.com/tagmanager/

Matomo (Art. 6 (1) (a) EU-GDPR, Section 25 (1) TDDDG)

On our website we use the web tracking tool Matomo. The legal basis for this is Art. 6 (1) (a) EU-GDPR, Section 25 (2) TDDDG.

Matomo uses “cookies”, which are text files that are stored on your computer and allow us to analyse how the website is used. For this purpose, the use information which is generated by the cookie (including your shortened IP address) is transmitted to our server and stored for use analysis purposes, which then allows us to optimise the website. In this process, your IP address is immediately anonymised so that you as a user remain anonymous to us. The information about your use of this website which is generated by the cookie is not passed on to third parties. You can prevent the use of cookies by making an appropriate setting in your browser software, but in this case you may not be able to make full use of all the functions of this website.

You may revoke your consent at any time and with effect for the future, as well as you may change your cookie settings via our consent banner. Please remember that all changes must be made per device.

You can find further information and the relevant privacy policy of Matomo at https://matomo.org/privacy/.

Adobe Fonts/Typekit (Art. 6 (1) (a) (f) EU-GDPR, Section 25 (2) TDDDG)

We use the Adobe Typekit in our Internet presence for the uniform presentation of external fonts. Adobe Typekit is a service that provides access to a font library. The service is provided by Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA (Adobe).

To enable the display of certain fonts on our website, a connection to Adobe's servers in the USA is established when our website is accessed. The legal basis is Art. 6 (1) (f) EU-GDPR, Section 25 (2) TDDDG. Our legitimate interest lies in the optimization and economic operation of our Internet presence.

The connection to Adobe established when you call up our Internet presence enables Adobe to determine from which website your enquiry was sent and to which IP address the font depiction is to be transmitted.

Adobe offers under

https://www.adobe.com/uk/privacy/policies/adobe-fonts.html and https://www.adobe.com/uk/privacy/policy.html

further information. To opt-out or limit the information Adobe may collect, please click the link below:

https://www.adobe.com/ae_en/privacy/opt-out.html

Videos on our website (Consent, Art. 6 (1) (a) EU-GDPR, Section 25 (2) TDDDG)

On our website various videos of YouTube are embedded. The YouTube site is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube's enhanced privacy mode for the embedded videos. This means that unless you are logged into your YouTube account no cookies are set by YouTube.

We have at least one YouTube plugin embedded on our website. When visiting our website your browser establishes a direct connection with the YouTube servers. Thus the information is transmitted to YouTube that your browser has visited the corresponding page on our website, even if you do not have a YouTube account or are not logged in to your account. This information is directly sent by your browser to a YouTube server in the USA and stored there.

When you visit our website with the embedded YouTube video from your browser a direct connection to the Google Marketing Platform (formerly DoubleClick) is established. At least the information is transmitted to Google that your browser has visited the corresponding website. This information is directly transmitted by your browser to a Google server and stored there. As soon as you click on the video further data is transmitted to the Google servers which is beyound our control.

If you are simultaneously logged into your YouTube account it is also possible to assign the page view to your YouTube account and you would allow YouTube to directly assign your Internet surfing behavior to your personal profile.

If you wish to prevent YouTube from transmitting and storing this information and your behaviour on our website you must log out of YouTube before visiting our website and delete any cookies placed by YouTube.

You may revoke your consent at any time and with effect for the future, as well as you may change your cookie settings via our consent banner. Please remember that all changes must be made per device.

For more information about YouTube's collection and use of your information please see the Google privacy policy under https://policies.google.com/privacy;?hl=en.

When collecting data we rely on your consent in accordance with Art. 6 (1) (a) EU-GDPR, Section 25 (2) TDDDG for the corresponding data processing.

Automated processing

We do not use purely automated processing to make a decision.

Online offers for children and young people

Persons under 16 years of age may not transmit any personal data to us or submit a declaration of consent without the consent of a parent or legal guardian. We would like to encourage parents and legal guardians to actively participate in the online activities and interests of their children.

Links to other providers

Our website contains - clearly visible - links to the Internet presentations of other companies. As far as links to websites of other providers are available, we have no influence on their contents. Therefore, no guarantee or liability can be assumed for these contents. The respective provider or operator of these sites is at all times responsible for the contents of these sites.

The linked pages were checked for possible legal violations and recognizable infringements at the time of linking. Illegal contents had not been recognizable at the time of linking. However, a permanent control of the contents of the linked pages is not reasonable without concrete evidence of a violation of the law. If we become aware of any infringements of the law, such links will be removed immediately.